Highland Lakes

Letters of Intent Due June 15, 2022

The Nominating Committee of Highland Lakes Country Club and Community Association is looking for Officer candidates for the positions of Club President, 1st Vice President, 2nd Vice President, Secretary and Treasurer for three-year terms commencing October 1, 2022. If you are interested in being nominated for a Club officer position, please let us know by June 15, 2022, via a “Letter of Intent”.

Please include in your Letter of Intent the Officer position you are interested in and what qualifications you have for that Office. Please note that all Officers and Trustees serve as volunteers on the Club’s Voting Board. Your Letter of Intent and qualifications may be mailed to the Club office – HLCC, PO Box 578, Highland Lakes, NJ 07422, dropped off at the Club office or placed through the mail slot at the Club Office. In all cases the envelope should be marked: Attention – Nominating Committee. Once the Nominating Committee has reviewed your Letter of Intent and qualifications, the Committee will schedule interviews.

The By-Laws state in Article V Section III that Officers shall be elected at the Annual Meeting by a majority vote of the Active Members voting. In accordance with Article V Section V:

An Officer shall hold office for a period of three (3) years. The term of office shall commence with the fiscal year beginning October 1 following the election and shall continue until such Officer’s successor is duly elected and qualifies. No Officer shall hold the same office for more than two (2) consecutive terms. However, the provisions of this SECTION V shall have no application to any person serving as an Officer on August 18, 1985, and such person’s term of office and the number of consecutive terms for which such person may hold the same office shall be governed by the By-Laws which were in effect at the time such person was first elected as such Officer.

The By-Laws, in Article V, Section VII establishes the qualifications for officer positions:

Candidates for the position of Officer shall have been Active Members in good standing for each of the three (3) years immediately preceding the election.

The President, or in his absence such other properly designated Officer shall preside over all official meetings of the Officers and Board of Trustees and meetings of the General Membership.

The President shall be responsible for the administration and direction of all Club affairs, subject at all times, however, to the By-Laws and to such policies as may be adopted by the Voting Board.

The President shall sign all membership cards.

The President and the Secretary shall sign all written contracts and written obligations and documents of the Club which have been authorized by proper vote of the Voting Board.

The President shall appoint all committee chairmen as shall be deemed necessary and shall act as ex-officio member of every such committee appointed by him. Said chairmen shall be approved by the Board of Trustees. The First Vice President shall, in the absence of the President, take his place and perform those duties ascribed to the Office of President.

The First Vice President and Second Vice President shall perform such other administrative duties as may be delegated by the President.

The Secretary shall be custodian of all records of the Club; shall be responsible for the issuance of the minutes of all official meetings; shall conduct and carry on all correspondence at the direction of the President; and shall perform such other duties as may be delegated by the President.

The Treasurer shall be responsible for all of the financial records of the Club; shall issue all checks to cover disbursements of the Club, in accordance with these By-Laws (See Article VII, Section XIII); shall make all payments, as may be required by law, to Federal and State governments covering the employment of Club personnel; shall prepare and deliver financial reports, including trial balances, at each official meeting of the Voting Board, as well as at the Annual Meeting; shall present the Club books for Public Audit in October of each year; and shall perform such other duties involving the disposition of Club Funds as directed by the President and as authorized by the Voting Board.

After reviewing all of these qualifications, requirements and procedures, anyone who wishes to be considered for one of these positions should submit their Letter of Intent along with their qualifications to the Club Office not later than June 15, 2022. You may also drop your letter through the Club Office’s mail slot.

All candidates who express an interest will be considered equally and fairly. Please submit your Letter of Intent as soon as possible since the Committee must complete its work by early July.

Thank you for your interest in Highland Lakes.